Event-Hire Terms & Conditions

Hiring Terms & Conditions

Deposit Is due 20 Business days prior to delivery: “By paying the minimum 25% non-refundable deposit, you are agreeing to our rental contract and securing your reservation and is non-refundable.”                                                                   

Payments: We accept Cash/ Eft/ Direct deposit. If a Credit card is used, up to a 1.5% surcharge may apply.       

Name: Geelong Marquee & Event Hire                                                               

BSB: 083-625                                                                               

Acc: 87-276-2010

Damage Waiver: “In some cases, frame marquee legs can cause slight damage or scratching to the service it is set up on, we are not responsible for any of these damages.

Our optional Damage Waiver covers accidental damage or damage caused by natural events. It does not cover negligence, abuse, or lost items.”

Delivery/Pick up:

1. “We do not deliver to Airbnb’s (or similar), or public parks under any circumstances.
2. “We call or email the Monday before the event to arrange delivery times. Delivery can be anywhere from 1-3 days prior to the event depending on the size and type of event. You can request a specific delivery day/time (additional charge may apply) however, delivery day is at our discretion.”
3. “Our delivery vehicle is 26ft long, you must inform us of any accessibility issues in advance. We are not liable for any damages caused by obstructions/obstacles in the delivery area that are not compliant. We can unload at the end of your driveway if required, subject to a distance fee. The distance fee is $50/100m with a minimum charge of $50. We are not authorised to touch or move anything that could be in the way. If the clearing of an area takes more than 10 minutes upon our arrival, there will be a $10 for every 10 minutes after the first 10 minutes.”
4. “We cannot put a pole tent up over a driveway under any circumstances. Pop up, frame or pavilion marquees are available for driveways.”
5. “You are required to give notice in advance if pick up is the same day/night as your event. Additional charges apply for any late-night pick-ups.”
6. “You are required to give notice in advance of any stairs where delivery/setup is to take place. Additional charges may apply for stairs.” 
7. “Additional charges may apply if the delivery location is not easily accessible, or on a hazardous road.”
8. “You are required to remove any/all obstacles in the delivery/setup area, this includes but not limited to tree branches that could be a hazard to the tent.”
9. “You are required to give notice in advance if drilling holes in the pavement is required. Drilling holes in the pavement or filling holes is a $5 charge per hole. We do not fill holes unless requested/agreed.”

Cancellations:

1. (1) “You are required to pay a 25% deposit; the deposit is non-refundable.”
2. (2) “The following cancellation fees apply –

• a. If the booking is cancelled within 20 days prior, 50% of all items will be charged.
• b. If the booking is cancelled within 10 days prior, 75% of all items will be charged.
• c. If the booking is cancelled when trucks have already been loaded, 100% of all items will be charged.T
• There are no refunds for any cancellation of Sidewalls.”

Lease Requirements:

1. “You are required to neatly stack any chairs on dollies prior to pick-up. If chairs are not stacked properly an additional charge of $0.25/chair applies.”
2. “If you have rented a Marquee, you are required to mark the area you want it placed prior to our arrival, this can be done using objects such as sticks or furniture.”
3. “Unless prior arrangements are made, we do not set up tables and chairs. Tables and chairs will be placed under the Marquee.”
4. “If you have rented Sidewalls, they must not be removed. Upon delivery, we will demonstrate how to open Sidewalls safely, so they are not damaged.”
5. “You must not attach any item to the equipment including but not limited to stapling objects, tacks or pins. Any damage to the equipment will result in a charge to replace or repair the equipment.”

Use, operation and maintenance:

1. “The Hirer agrees that there are associated dangers and risks of injury when using the equipment and the Hirer agrees to accept all dangers and risks.”
2. “The equipment must not be used by anyone other than the Hirer without express permission of the owner.”
3. “The Hirer agrees to ensure that all persons operating or erecting the equipment are instructed in its safe and proper use and where required, hold a valid Certificate of Competency or are fully licensed to use it.”
4. “The Hirer agrees to operate, maintain, store and transport the equipment strictly in accordance with any instructions provided by the owner and with due care and diligence.”
5. “The Hirer agrees that the equipment will only be used for its intended purpose and in accordance with any manufacturer’s instructions and recommendations whether supplied by the owner or posted on the equipment in regard to its operation, maintenance and storage.”
6. “The Hirer agrees that they are solely responsible for any issues that may arise with any electrical equipment that is put up inside, outside or on the equipment and accepts all dangers and risks associated with this, or any items belonging to the hire gear.”
7. “The Hirer agrees to comply with all occupational health and safety laws and regulations relating to the use of the equipment and associated operations.”
8. “The Hirer agrees to ensure the equipment is returned to the owner clean of all foreign matter and to any reasonable cleaning fee charged by the owner.”

Rental Contract 

The Lessor hereby agrees to lease to the Lessee, the equipment described on the face of this agreement or in attached schedules in accordance with the following agreement:

1. Delivery is made to convenient point for delivery vehicle to park. Extra charges will result in deliveries to upstairs, elevator use or any point where extra time is involved. Lessor’s service does not include set up and knock down of tables and chairs. If this service is required, arrangements must be made several days prior to delivery with a special charge quoted. If no arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits, we will try to accommodate you after quoting the price. On pick up where no prior arrangements have been made and equipment is not knocked down and assembled in the same location as delivery, if time permits, the pickup crew will knockdown and load all equipment at the expense of the Lessee. A knockdown fee will result if equipment is still up.
2. The leased equipment shall always be and remain the sole and exclusive property of Lessor. Lessee shall have only the rights to use the equipment in accordance with the terms of this agreement. Lessor shall have the right to display notice of its ownership of the equipment by display of an identifying stencil, plate or other marking, and Lessee agrees that it will not remove or cover such markings without the written permission of Lessor. It is expressly intended and agreed that the equipment shall be personal property even though it may be affixed or attached to real estate. The equipment shall not be removed from the place of delivery or installation without the express written permission of Lessor.
3. The Lessor does expect the final payment of balance due 20 Business days prior to delivery.     Lessee may have an opportunity to personally inspect the equipment and finds it suitable for Lessee's needs and in good condition. Lessee understands its proper use. Lessee further acknowledges Lessee responsibility to inspect the equipment prior to its use and to notify Lessor of any defects.
4. If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Lessor. If the defect is the result of normal use, Lessor will repair or replace the equipment with similar equipment in good working order if available. Lessor is not responsible for any incidental or consequential damage caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto.
5. Lessor is neither the manufacturer of the rented property nor the agent of the manufacturer, and no warranty against patent or latent defects in material workmanship or capacity is given, and Lessee expressly waives all such warranties of fitness which may be accorded by law or otherwise. There are no warranties of merchantability or fitness, either express or implied. There is no warranty that the equipment is suited for customers intended use, or that it is free from defects, and all such warranties of fitness, or otherwise, are expressly and specifically waived by the customer.
6. Lessee shall defend, indemnify, and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses, claims of personal injury, damages to property or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee or its agents, employees or subcontractors or anyone acting on Lessee’s behalf. The indemnities included in this exhibit shall include reasonable attorney's fee paid by Lessor in defending suits and actions involving liability covered by the indemnification provision in this paragraph.
7. Lessee’s right if possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Lessee's obligations under this contract. Time is the essence in this agreement. Any extension must, at Lessor's election, be mutually agreed upon in writing.
8. The Lessor may assign its rights under this contract without the Lessee's consent but will remain bound by all obligations herein. The Lessee may not sublease or loan the equipment without the Lessor's written permission. Any purported assignment by the Lessee is void.
9. At the expiration of this contract, or sooner upon Lessor's demand, Lessee promises to make available for pickup by Lessor at the time specified in the contract, in the condition and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the equipment occurring because it was not available for pickup when specified. If the Lessee has agreed to return equipment to Lessor, Lessee shall be responsible for all loss or damage to the equipment from the time of delivery to Lessee until returned to Lessor. If the equipment is returned in a damaged or excessively worn condition, Lessee shall pay Lessor the reasonable costs of repair and pay rental on the equipment of one-half the regular rental rate until repairs have been completed. Lessor shall be under no obligation to commence repair work until Lessee has paid therefore. In the event the Lessor must resort to litigation to be reimbursed for damage caused to equipment, Lessee agrees to pay all attorney's fee, court costs, or other expense which become reasonable or necessary to compensate Lessor for his repairing or having the equipment repaired or replaced.
10. The Lessee hereby expressly waives all rights in and to any and all exemption laws set forth in Victoria, which are within the power of the Lessee to waive.
11. Lessor shall always have the right to enter any premises where the Equipment may be located for purposes of inspecting it, observing its use, or removing it from Lessee's premise.
12. Lessee shall at its own expense and prior to the installation of the equipment provide all necessary permits, licenses, and other consents.
13. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is out of possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty, in Lessor’s sole, reasonable judgment. Accrued rental charges cannot be applied against the purchase or cost of repair of damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at it Replacement Cost when rented. The cost of repairs will be borne by the Lessee, whether performed by Lessor or at the Lessor's option by others.
14. Equipment, other than tents, left out in rain/weather is excessively worn. This is not normal wear and tear. A prorated rate of 1/8th of the replacement cost will be charged to the Lessee for equipment left out in the weather.
15. The Lessee agrees to pay for equipment (at its replacement cost when rented) for all types of theft or disappearance.
16. The Lessee agrees to pay Lessor upon demand:
    a) All rates, charges, taxes, fuel, delivery, pickup, cancellation fees and all other amounts incurred as a result of this rental transaction.
    b) Replacement costs for any loss or disappearance of equipment. The Lessor reserves the right to consider the property lost, stolen, or converted if not returned within ten (10) days of the date and time printed under the "agreement return date" section of the contract.
    c) Lessee authorizes Lessor to bill Lessee's credit card at the time of reservation or upon Lessee's receipt of the rented item(s) or upon return of the item(s).
    d) If Lessee has directed that charges are billed to a third party, and Lessor agrees to bill that third party, and the third party fails to make prompt payment to Lessor when due, then Lessee promises to pay Lessor on demand. If the Lessee directs charges to be billed to a third party, Lessee represents that he is authorized to give Lessor such direction. Lessee understands that he remains individually responsible for all charges Lessor is to be paid under this contract.
    e) One- and one-half percent (1 ½%) per month (minimum $5.00) will be charged on any past due accounts. Lessee shall pay for collection fees, attorneys’ fees, court cost costs or any expense involved in the collection of rental charges or other damages to Lessor under terms of the contract. The Lessor, at its own discretion, may revert all charges to the daily rate if the invoice is not paid on the due date.
    f) Lessee understands that all charges are subject to the final audit. Lessee authorizes additional charges or credits to be made to his account and payment by the method used at the time of the reservation, rental, or return.
17. Lessee assumes all weather-related risks involved in holding an outdoor tented event. Lessor may endeavor to minimize said risk, however, if the tenting becomes unusable due to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, despite any efforts or lack thereof taken or not taken by Lessor, Lessee shall be liable for payment in full of all charges. All marquee structures can endure up to 40km/h winds.
18. Lessee agrees to have the site upon which the equipment is to be erected free and clear of all obstacles, natural and manmade, prior to the arrival of the Lessor's work crew. Lessee further agrees to have all tents cleared for removal prior to Lessor’s arrival for pickup. All non-leased equipment and decorations shall be cleared and taken from site prior to pick up. If Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expenses. Lessee shall be fully responsible for any property damage or personal injury related to use of the equipment rented under this agreement and agrees fully to indemnify Lessor with respect to any claims, including without limitation any legal fees Lessor may deem reasonably appropriate in the enforcement of this clause or the defense of any such claim.
19. All tents are subject to stretching and retracting of up to 5% of listed sizes and although all tents have been treated to some extent with waterproofing compound, no tents are guaranteed to be waterproof, and leaks do occur from time to time.
20. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for damage and our cleaning expense to tent tops due to cooking processes under or near tents.
21. Lessee agrees to furnish Lessor access to, and the right to use, Lessee's electrical and power lines for installation and operation of the rented equipment.
22. Lessee agrees to have all Underground Facilities in the vicinity of the Equipment installation clearly marked prior to the arrival of Lessor's work crews. Lessee assumes full responsibility for the damage to all Underground Facilities.
    
23. 25% deposit is required and non-refundable. 
24. The Lessor will provide the Lessee with all documents concerning safety, installation and deconstruction of tents and equipment by the Lessee.